Creating a Long-lasting Impact: World Congress of Architects 2023

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Project Management services experts

Hanne Kvalheim

Congress Manager
hk@cap-partner.eu

Rikke Hellung

Sponsorship and Exhibition Manager

rh@cap-partner.eu

What Our Customers Say

"We have had a good dialogue with CAP Partner throughout preparations leading up to the UIA World Congress of Architects 2023. The dedicated management’s continued focus on improving deliveries was of great importance. CAP Partner’s professionalism was evident in the unfolding of the four days event in Bella Center and around Copenhagen. Roles were clearly defined and everyone at CAP Partner executed with high spirits and expertise, problems were solved immediately, and the congress ran smoothly thanks to the diverse competencies on the CAP Partner-team.“

– Mette Lindberg, CEO of the UIA Congress 2023.

The understanding of the nature and demands of the conference which they demonstrated, and the enthusiasm and genuine involvement – which is needed to find solutions to challenges of all sizes – CAP Partner delivered in abundance. I could not imagine a better PCO.

– Mogens Niss, Professor in mathematics and didactics of
mathematics, dr. h.c., Roskilde University (RUC), Denmark

The CAP team did a tremendous job in planning, organizing and making everything run smoothly. Can't wait for the next chance to work together.

– Thor Ugelvis Petersen, VP at NIRAS, ISCE-11

CAP Partner has made a great difference for Soft OX Solutions by contributing to our strategic considerations and our planning with respect to clinical trials and regulatory issues. In addition, CAP Partner has brought us in contact with highly respected Key Opinion Leaders, supporting and boosting our continued development, and building a platform which has made it possible to reach out to investors.

– Geir Hermod Almas, CEO

All the participants I talked to were very glad about the scientific program and the conference organization. We had excellent lectures by outstanding speakers and the scientific level was excellent. It was also remarkable the success of the commercial exhibition (...) I also wish to extend my gratitude to all the members of the Local Organizing Committee and to the technical secretariat CAP Partner for their fantastic work.

– Prof. Javier Buesa
Immediate past president of ESCV. The European Society for Clinical Virology.

During my involvement in the European Wound Management Association, CAP Partner ensured our contribution to the EU agenda on wound care.

– Zena Moore, former EWMA President

Since 1997 I have been working with CAP Partner as organizers and advisers in relation to the development and organization of a wide range of projects and conferences. Currently, CAP is managing the establishment of a new Lymphoedema knowledge center at Bispebjerg Hospital in Copenhagen, Denmark. I have always experienced CAP Partner as a very professional, dedicated, and skilled collaboration partner with great knowledge about organizational development as well as the health care system and different health professional areas.

Tonny Karlsmark, MD DMSc, Chairman of the Dermato-venerologic Department and Wound Healing Centre at Bispebjerg Hospital, Copenhagen, Denmark  

Challenge

The UIA World Congress of Architects 2023 embraced the theme of “Sustainable Futures – Leave No One Behind,” aligning its goals with the United Nations Sustainable Development Goals (SDGs) from an architectural perspective. Organizing such a large-scale event centered on sustainability and the UN SDGs presented CAP Partner with several challenges.

Key challenges included:

  • Comprehensive Sustainability Integration: Ensuring that sustainability principles aligned with the UN SDGs were integrated into every aspect of the congress, from venue selection to daily operations.
  • Creating a Long-lasting Impact: Extending the congress’s influence beyond its immediate duration to establish a legacy that would continue promoting sustainability and inclusivity in the built environment.

Solution

To address these challenges, CAP Partner devised a holistic approach, focusing on sustainability and inclusivity.

Some of the solutions included:

  • Engaging Decision Makers: High-profile politicians and decision makers were invited to attend and speak at the congress, promoting sustainability at the policy level and driving future initiatives.
  • Natural Decorations: The congress substituted traditional decorations like carpets and flowers with living trees for replanting and other natural materials, reducing waste and environmental impact.
  • Vegetarian meals only: The congress and social events strictly served vegetarian meals, reducing the carbon footprint associated with meat production and consumption.
  • Inclusivity: Food vouchers were provided for students and those with limited financial means, ensuring that economic disparities did not hinder participation.
  • Next Generation Involvement: A dedicated program called “Next Gen” engaged young architects and designers, empowering them to contribute to the congress sharing their ideas on how to build more sustainably in the future.
  • Sustainable logistics: Sustainable transportation options were promoted, and clear wayfinding systems were implemented to reduce emissions and enhance accessibility.
  • Multilingual support: Simultaneous interpretation services were offered to overcome language barriers, making the congress more inclusive.
  • Eco-friendly apparel: The use of apparel was kept to a minimum, and sustainable, recyclable materials were used for congress apparel to reduce waste.
  • Material recycling: Equipment and materials used at the congress were collected and recycled, minimizing waste.
  • Accessibility: The event accommodated attendees with special needs, addressing dietary restrictions, religious considerations, and disabilities (both physical and mental) to ensure that everyone could comfortably participate.

Outcome

By embracing sustainability, inclusivity, and the UN SDGs, CAP Partner and the UIA World Congress of Architects 2023 demonstrated the transformative power of events in driving positive change and creating a lasting impact on the architecture and design community in Copenhagen.

Notable key numbers reflecting the success of the event include:

  • 6000 participants from 135 countries, showcasing its global reach.
  • 130 exhibitors who contributed to the diverse offerings.
  • 150 sessions and 250 scientific papers, emphasizing the depth of knowledge shared.
  • 400 speakers who shared insights and expertise, fostering collaboration and innovation.

Additionally, the event led to the establishment of “The Copenhagen Lessons,” a set of 10 principles designed to accelerate change in the industry, engage practitioners and investors, and garner support from policymakers for local, national, and global built environment legislation. Knowledge-sharing and partnerships were identified as crucial components to prioritize and localize efforts and resources for the industry’s radical transformation.

Reflections on Rebuilding – A Global journey

– By Byens Podcast

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